- ICMYO meets annually in a non-formal coordination space, allowing the participating organisations to share their priorities, discern common priorities, and plan effective, coordinated actions together. These activities will only be as good as what the participating organisations bring to the table and commit to.
- Informal networking and capacity building are important benefits of our in person meetings but not their primary purpose.
- Participating organisations use ICMYO to engage in processes and external relationships and seek to use the meetings also to inform new members about these and build on relationships with partners. We welcome and encourage representatives of UN and other partner organisations to attend the annual ICMYO in order to hear the concerns, perspectives and ideas of ICMYO participating organisations, to share information, and to build partnerships. We are receptive to ideas and opportunities that the UN and other partners may suggest to us as a part of our common discernment.
- To have the most effective meetings ICMYO will seek to prepare people well in advance by giving participating organisations the opportunity to give input on the shape of the agenda and by giving briefing and background information on the final agenda so that people are connected to the process and prepared.
- ICMYO will work to articulate and record its history on an ongoing basis to orient new participants and other partners.
- We will try to set meeting dates well in advance for maximum participation.
- Travel reimbursements cannot be guaranteed, but we seek sponsorship to cover the costs, especially for participants from the global South.
Ad hoc initiatives
- Our community will only be effective in joint advocacy if the members creatively make 4 use of its potential. The heart of our work together between meetings will be in joint initiatives that develop around areas of common interest.
- The annual meetings will help us determine our common interests and organise ourselves, but we are not limited to meetings. If anyone has an area of interest and would like to seek collaboration, they are free to propose it to the community and see what interest is there.
- If a small group of participating organisations is working on an issue or at an event or process, they should remember to inform the community of their work in case someone wants to join. We will become stronger if we open up opportunities for each other and allow others to benefit from our work.
- If a participating organisation wants to begin working on a new advocacy platform or issue, they should feel empowered to ask for orientation, contacts, and help from others in the community who have experience. Those with experience will be open to basic questions. We will mentor each other in our areas of experience.
- If we cannot attend a certain event, we can ask other organisations in our community if they are able to represent our priorities in their advocacy. The participating organisations can also feel free to say no if these priorities do not match with their own priority advocacy area.